ICV Certification Documents Checklist UAE

The documents and data UAE companies prepare for ICV certification: audited accounts, supplier licences and certificates, WPS payroll, assets and exports.

Most ICV certifications that run late are not delayed by the calculation. They are delayed by missing evidence: a supplier certificate that expired last month, payroll that cannot be matched to WPS, or an asset register that does not agree with the audited accounts. Preparing the following items before the certifier starts saves weeks.

1. Company documents

Trade licence and, for goods manufacturers, the industrial licence

Memorandum of Association and ownership details, including any parent or holding company

Audited financial statements for the year being certified, with the audit report and its issue date

2. Procurement and supplier evidence

A purchase register for the year, by supplier, with the net amount spent

Each significant supplier's trade licence, showing whether it is mainland, free zone or outside the UAE, and its Emirate

Each supplier's valid ICV certificate, where it has one

A reconciliation from total costs in the financial statements to the third-party spend reported, with excluded items (salaries, depreciation, fines, taxes, charity, related-party management fees) listed separately

3. Workforce

Headcount of Emirati and expatriate employees, with salaries and benefits for the year

WPS salary records — salaries not paid through WPS are generally not accepted

Training costs for Emirati and expatriate staff and any qualifying Emirati donations

4. Investment

The fixed asset register with net book value at year end, showing which assets are located in the UAE and which abroad

The previous year's UAE net book value, for the investment growth bonus

Assets owned by related parties or otherwise excluded, identified separately

5. Revenue and exports

Revenue split between UAE sales, re-exports and value-added exports

For exports: certificates of origin and evidence of payment from abroad

6. Sustainability

For goods manufacturers: the ITTI assessment and ISO certificates

For service providers: sustainability policies and ISO certificates

Keeping it ready all year

The easiest way to pass ICV certification is to keep the evidence in the same system as the books. In RQM Books ICV, supplier licences and ICV certificates are uploaded on each supplier and read automatically, expiry dates trigger alerts, payroll carries the WPS flag and the asset register records each asset's location. The ICV file lists every evidence gap before you invite the certifier, and the Company Vault keeps your own licences, MOA and ISO certificates in one place.

Next: how to improve your ICV score, or book an ICV demo.

This article provides general information about the UAE National In-Country Value (ICV) Programme and is not professional advice. RQM Books is independent software and is not affiliated with MoIAT. Always follow the current MoIAT ICV certification guideline and your certifying body's requirements.